Proposed changes to VGCC (Club) Board Policies

Proposed Changes to VGCC (Club) Board Policies CPo 204 Rules Committee and CPo 207 Communications Advisory Committee

At the February 25, 2025, monthly board meeting, the Board approved for 21-day member notice proposed changes to VGCC Board Policy CPo 204 Rules Committee and CPo 207 Communications Advisory Committee prior to formal approval consideration at the March 25, 2025, monthly meeting.

Response to the proposed policy changes may be made by one or more of the following methods: 1) Participation in the discussion of the changes at the March 25, 2025, board meeting, 2) via e-mail (jmeadows@the-villages.com) with comments sent to the General Manager’s office at least seven days prior to the board meeting, or 3) via written comments to the General Manager’s office (Business Administration Building A) delivered at least seven days prior to the aforementioned board meeting.

CPo 204 Rules Committee:

The purpose of the proposed changes are to enhance transparency, efficiency, and alignment with governance best practices.  The proposed changes aim to:

• Clearly define the process by which the Rules Committee reviews rule changes, ensuring that it operates under the direction of the Board or General Manager rather than independently initiating rule reviews.

• Align the Committee’s responsibilities with established procedural requirements, including proper notice, trial periods, and public hearings.

• Reinforce that rule change proposals may come from residents, management, or the Board, ensuring a structured and equitable review process.

• Improve documentation and transparency by requiring the Committee to maintain clear records of recommendations and their rationale.

• Reintroduce term limits on committee membership to promote consistency across all committees. 

Deleted text is shown with strike-through text.

Inserted text is shown with underlined text.

CPo 207 Communications Advisory Committee

The purpose of the proposed changes is to reinstate term limits on committee membership to promote consistency across all committees, update communication media to include The Villager Online and FastNews, and clarify that the committee will be responsible for Candidate’s Night and the Candidate’s Questions in The Villager and that the Board as elected representatives with fiduciary responsibility should maintain oversight. 

Deleted text is shown with strike-through text.

Inserted text is shown with underlined text.

At bottom of notice please add hard copies of the documents are available in Business Administration Bldg. A